Privacy Policy for Job Applicants
Introduction This privacy policy ("Policy") explains how Dexter Energy Services B.V. ("Dexter Energy," "we," or "us") collects, processes, and protects your personal data during recruitment activities. Please read this Policy carefully as it outlines important details about the data we process, the purposes for processing, the legal basis, and your rights regarding your personal data.
What Personal Data We Collect
We collect personal data from job applicants to the extent necessary for the recruitment process. This may include:
Full name
Contact details (e.g., email address, phone number)
Educational background, skills, and certifications
Employment history and current employer
References
CV and supporting documents
Publicly available information (e.g., professional profiles such as LinkedIn)
Recruitment-related data (e.g., test results, presentations, interview notes)
Expected salary
Visa/work authorization status
Details required for preparing an employment contract
Other relevant information you voluntarily provide during the application process (e.g., additional portfolio materials or answers to interview questions).
When applying, please avoid submitting any unnecessary personal data.
Why We Collect Personal Data
At Dexter Energy, we are committed to hiring the best talent to advance our mission in renewable energy. We collect and process personal data to:
Communicate with you regarding your application
Verify your information
Evaluate your suitability for employment at Dexter Energy
Fulfill legal and regulatory requirements
Notify you of future opportunities (with your consent)
Conduct reference checks
Reference checks will only proceed with your prior consent. An employee of Dexter conducting the reference checks may contact third parties (e.g., former employers) with your permission to verify relevant details.
Legal Basis for Processing Personal Data
We process your personal data under one or more of the following legal bases:
Consent: When you apply for a role, you consent to the processing of your personal data and the retention of your CV for future opportunities.
Legal Obligation: We may need to process your data to comply with legal requirements, such as work eligibility verification or reasonable accommodations for disabilities.
Legitimate Interest: Processing is necessary for conducting recruitment activities and filling vacancies.
Contractual Necessity: We may process your data to assess your suitability for employment and prepare for entering into an employment agreement.
Sources of Personal Data
We collect personal data directly from you during the application process. We may also obtain information from:
Recruitment platforms (e.g., LinkedIn, Indeed)
Job portals and agencies
Dexter Energy employees (e.g., referrals)
Code repository platforms (e.g., GitHub, GitLab)
Data Sharing
Your personal data may be shared internally within Dexter Energy Services B.V. and externally with our service providers to facilitate recruitment activities. Specifically:
Applicant Tracking System (ATS): Recruitee (for managing applications)
HR Information System (HRIS): HoorayHR (for HR management purposes)
Relocation agency: Eres (for relocation or visa or work permit assistance purposes)
We ensure that all service providers process your data securely and in compliance with applicable data protection laws.
Data Retention
We store your personal data for the duration necessary to complete the recruitment process and comply with legal obligations. Following the conclusion of the recruitment process, we will retain your data for 1 year.
You can request your data to be deleted earlier by following the link at the bottom of your application confirmation email: this is the first email you receive after applying for a job at Dexter.
As we approach the 1-year mark, we’ll send you an email asking for your consent to retain your data for another year. If no consent is given, your data will be deleted automatically.
If you become an employee, your data will be transferred to your employee file and retained per Dexter Energy’s employee data retention policies.
Your Rights
Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:
Access: Request information about the personal data we hold about you.
Rectification: Correct inaccurate or incomplete information.
Erasure: Request deletion of your personal data, subject to legal or contractual obligations.
Restriction: Limit processing of your data under certain conditions.
Portability: Receive a copy of your data in a structured, machine-readable format.
Withdraw Consent: Revoke your consent for data processing at any time. This will not affect the lawfulness of prior processing based on your consent.
To exercise Rectification or Erasure rights, follow the link at the bottom of your application confirmation email: this is the first email you receive after applying for a job at Dexter. To exercise other rights, please contact us at recruitment@dexterenergy.ai.
Contact Us
For questions about this Policy or concerns about how your personal data is handled, please contact Dexter Energy Services B.V.:
Address: Joan Muyskenweg 22, 1096 CJ Amsterdam, the Netherlands Email: recruitment@dexterenergy.ai
If you are dissatisfied with our response, you may also lodge a complaint with your local data protection authority.
We are committed to protecting your privacy and processing your personal data in accordance with GDPR and other applicable data protection laws. Thank you for trusting us with your information as we work to find the best talent to join Dexter Energy.